Seattle Paid Sick and Safe Time

Seattle Paid Sick and Safe Time

Starting September 1, 2012, employers are required to provide paid sick and safe time to their employees who work within Seattle city limits.

Employees are eligible for paid sick and safe time if work is performed on a full-time, part-time or temporary basis, including employees who occasionally work in Seattle for more than 240 hours per calendar year.

Paid sick and safe time may be used for:

  • Illness, injury or health condition or for preventative care for an employee or an employee’s partner or family members.
  • Reasons related to domestic violence, sexual assault, or stalking.
  • School or workplace closure by a public official to limit health hazards.

Paid Sick and Safe Time Ordinance: SMC 14.16

General Information Small Employer Medium Employer Large Employer
Full-time equivalent employees More than 4 to 49 employees More than 49 to 249 employees 250 or more employees
Accrual of paid sick and safe time 1 hour for every 40 hours worked 1 hour for every 40 hours worked 1 hour for every 30 hours worked
Use of paid sick and safe time 40 hours per calendar year 56 hours per calendar year 72 hours per calendar year
Carryover of unused paid sick and safe time 40 hours per calendar year 56 hours per calendar year 72 hours per calendar year

Employers must notify employees of available paid sick and safe time each time wages are paid.

Who’s Covered >>>>

The City of Seattle requires employers to provide paid sick and safe time to their employees. It applies to all employers with more than four “Full-time equivalent employees” (FTEs). An employer’s specific obligations depend on the number of full-time equivalent employees.

Employees are covered if they perform full-time, part-time or temporary work within Seattle city limits.

Employees who occasionally work in Seattle are covered if they perform more than 240 hours of work in Seattle within a calendar year.

Accrual >>>>
Current employees will begin to accrue paid sick/safe time on September 1, 2012. Accrual rates will not apply to hours worked before that date. New employees hired on or after September 1, 2012 will begin to accrue time from the start-date of employment.

Usage>>>>

Use of paid sick and safe time may include:

  • An employee’s mental or physical illness, injury or health condition;
  • An employee’s need to care for a family member with an illness, injury or medical appointment.
  • An employee’s place of business has been closed by order of a public official to limit exposure to an infectious agent, biological toxin or hazardous substance.
  • For reasons related to domestic violence, sexual assault, or stalking.

Carryover>>>>

Unused sick and safe time is carried over to the next calendar year. The number of hours depends on the employer’s size.

Record Keeping>>>>

Employers are not required to change their record keeping policies, as long as those records reasonably indicate:

  • Hours worked by employee
  • Accrued paid sick and safe time.
  • Paid sick and safe time taken by employees.

Notification>>>>

Employers may choose a reasonable system for providing this information, such as on each paystub or an online system that allows employees to access their information.

For more information please visit:
Seattle Business Valuation
Seattle Tax Debt Relief
Seattle Offer in Compromise

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Seattle CPAAbout Seattle CPA
Seattle CPA+John Huddleston has written extensively on tax related subjects of interest to small business owners. Since 2002, he has owned his own small business, Huddleston Tax CPAs. He is a graduate of Washington State University and the University of Washington School of Law.

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Huddleston Tax CPAs of Seattle & Bellevue
Certified Public Accountants Focused on Small Business

(800) 376-1785
40 Lake Bellevue Suite 100, Bellevue, WA 98005

Huddleston Tax CPAs & accountants provide tax preparation, tax planning, business coaching, Quickbooks consulting, bookkeeping, payroll and business valuation services for small business. We serve Seattle, Bellevue, Redmond, Tacoma, Everett, Kent, Kirkland, Bothell, Lynnwood, Mill Creek, Shoreline, Kenmore, Lake Forest Park, Mountlake Terrace, Renton, Tukwila, Federal Way, Burien, Seatac, Mercer Island, West Seattle, Auburn, Snohomish and Mukilteo. We have a few meeting locations. Call to meet John Huddleston, J.D., LL.M., CPA, Tawni Berg, CPA, Jennifer Zhou, CPA, Jessica Chisholm, CPA or Chuck McClure, CPA. Member WSCPA.